International Board of Trainers and Coaches (IBTC)

1. LEGAL PREAMBLE

These Bylaws are framed under the authority of the Deed of Declaration of Trust of the International Board of Trainers and Coaches (IBTC) executed on 17th September 2025 by Mr. M. M. Prabhu, Founder and Chairperson, under the provisions of the Indian Trusts Act, 1882, and registered at Coimbatore, Tamil Nadu.

The present Constitution and Bylaws are adopted to operationalize, govern, and administer the affairs of the Trust and its professional councils in accordance with its charitable, educational, and non-profit objectives.

2. SUPREMACY CLAUSE

In the event of any inconsistency between these Bylaws and the Trust Deed, the provisions of the Trust Deed dated 17.09.2025 shall prevail. The Bylaws serve as an administrative and governance framework subordinate to the Trust Deed.

3. VISION AND MISSION

Vision:

To build a world-class community of Certified Trainers and Coaches who create measurable and sustainable impact through transformation, empowerment, and leadership excellence.

Mission:

To promote global standards in the Training and Coaching profession by fostering:

• Knowledge exchange and professional accreditation
• Ethical practice and credibility
• Continuous Professional Development (CPD)
• Research, innovation, and AI-integrated learning
• Collaborative partnerships with global institutions and organizations

4. OBJECTIVES

The objectives of IBTC, as derived from the Trust Deed, include:

• Advancement of education, professional training, coaching, and research for the public good.
• Promotion of ethical and global standards in training and mentoring.
• Conduct of educational programs, seminars, conferences, and leadership summits.
• Collaboration with universities, corporates, NGOs, and governments for skill development.
• Support of research, innovation, and the integration of modern technologies, including AI and digital learning.
• Operation as a non-profit charitable trust within the meaning of Section 2(15) of the Income-tax Act, 1961.

5. GOVERNING FRAMEWORKS

(IBTC Board Structure & Governance Framework – 2025 Edition)

The governance of IBTC shall function under a multi-tiered institutional hierarchy ensuring accountability, inclusiveness, and succession transparency.

5.1 Board of Trustees – Platinum Privilege – 5 Members

• The supreme authority of IBTC with full legal, financial, and administrative powers.
• Comprises of 5 active members serving as the Principal Board.
• Functions:
  • Custodian of IBTC assets and policy.
  • Approves amendments, appointments, legal frameworks, and major resolutions.
  • Meets bi-monthly or as required.
  • Acknowledges and authorizes decisions passed by other councils before implementation

Succession Eligibility: Only Core Council Members are eligible to become Trustees if any Trustee resigns or if a seat becomes vacant.

5.2 Board of Honorary Advisors – Platinum-Plus Privilege – 7 Members

• Composed of eminent professionals and leaders recognized for distinguished contributions.
• Chosen in acknowledgment of their outstanding contribution to leadership, education, and social impact. Includes senior leaders, subject-matter experts, international training officials, government representatives, business leaders, industrialists, and eminent educators.

Role & Powers:

• Supports the Board of Trustees in strategic decisions, institutional development, and execution of major initiatives.
• Creates opportunities for collaboration, growth, and international outreach.
• Holds voting rights to elect the President and Vice President from among the Core Council.
• Advisory in nature; assists Trustees in policy, outreach, and international collaboration

Meeting Frequency: Monthly.

5.3 Core Council / Committee Chairpersons – Gold Privilege – 15 Members

The Core Council represents the strategic leadership of IBTC and consists of Committee Chairpersons leading functional divisions (Ethics, Membership, Finance, Events, etc.).

Functions and Privileges:

• Holds Gold Privilege, denoting executive authority and leadership excellence.
• Oversees strategic implementation and organizational alignment.
• Conducts monthly meetings to review operations and inter-committee performance.

Succession Eligibility: Only Governing Council Members are eligible for elevation to the Core Council if a seat becomes vacant.

Election Policy: Only Core Council Members may contest for President or Vice President. The Vice President automatically becomes President the following year, subject to re-election and confirmation.

5.4 Governing Council / Committee Secretaries – Silver Privilege – 15 Members

The Governing Council serves as the administrative and operational authority, ensuring proper execution of directives and resolutions passed by the Core Council and Trustees.

Functions and Privileges:

• Holds Silver Privilege, representing operational governance and coordination authority.
• Functions as the secretarial layer across all committees.
• Conducts monthly meetings in alignment with the Core Council and Advisory Board.

Succession Eligibility: Only Executive Committee Members can be promoted to the Governing Council when a seat becomes open.

5.5 Executive Committee – Coordination Wing – Enhanced Silver Privilege – 30 Members

The Executive Committee operates as the coordination wing, ensuring daily operations, program logistics, and policy implementation.

Functions:

• Connects policy to performance and ensures communication between leadership and the General Body.
• Coordinates IBTC events, training programs, and communication initiatives.

Succession Eligibility: Only General Body Members (Board of Trainers) are eligible for induction when a position becomes vacant.

Meeting Frequency: Quarterly.

5.6 Board of Trainers / General Body – Iron Privilege – Infinite Members

The Board of Trainers, representing the General Body, is the foundation layer of IBTC — symbolizing unity, discipline, and professional strength. Members consist of certified Trainers, Coaches, and Contributors forming the community backbone.

6. MEMBERSHIP POLICY

Categories:

• Fellow (FIBTC) – Senior professionals of distinction.
• Certified (CIBTC) – Accredited and active practitioners.
• Associate (AIBTC) – Developing professionals under mentorship.
• Institutional Members – Recognized training or academic entities.

Admission Requirements:

1. Must be referred by an existing Board of Trainers Member.
2. Referral must be issued on the referring member’s official letterhead.
3. The new applicant must also submit a signed referral letter on their official letterhead for authenticity.
4. Obtain policy and bylaws acceptance from new applicants, along with their acknowledgement signature.
5. Application must be acknowledged by any 8 Governing Council Members.
6. Must be approved by any 8 Core Council Members.
7. Must be accepted by any 3 Board of Trustees Members, where a majority decision finalizes admission.

Upon approval: The new member’s welcome message will be published in the IBTC Board Circular, printed on official IBTC Letterhead, and circulated to all committees. It will also be featured in Namathu Vanikam Magazine (NVM), the official media partner of IBTC.

Succession Eligibility: Only Board of Trainers members may be promoted to the Executive Committee when a seat becomes vacant, and subsequently to higher levels within the forum.

Meeting Frequency: Annual (Annual General Meeting).

Termination: Misconduct, ethical violations, inactivity, or non-payment of dues. Reinstatement only after written appeal and Trustee review.

7. CODE OF ETHICS

All IBTC members shall uphold honesty, confidentiality, professionalism, and fairness. They shall:

• Avoid conflicts of interest.
• Maintain confidentiality.
• Promote equality and inclusion.
• Adhere to global ethical standards.

8. CERTIFICATION AND TRAINING POLICY

• Certifications follow international standards and bear official IBTC seals.
• Unauthorized duplication or misrepresentation is prohibited.
• Evaluation records and participant data are to be securely maintained.
• Continuous Professional Development (CPD) is required for renewal.

9. FINANCIAL POLICY

• All financial transactions must occur through the IBTC Trust Account.
• Annual audit by a Chartered Accountant.
• Expenditure and investments to comply with Sections 11(5) and 13 of the Income-tax Act, 1961.
• No personal benefit or profit distribution allowed.
• All major expenditures shall require dual authorization by the authorizing trustee together with a member of the Board of Trustees

10. DISCIPLINARY POLICY

Complaints reviewed by the Ethics and Disciplinary Committee. Actions: Warning → Suspension → Termination. Appeals must be submitted in writing to the Board of Trustees. Violations of Bylaws result in immediate termination.

11. MEETINGS AND DECISION-MAKING

Meeting Schedule:

• Trustees: Bi-monthly
• Advisors and Core Council: Monthly
• Executive Committee: Quarterly
• General Body: Annual

Quorum: Two-thirds (2/3) of Trustees.

Voting: Simple majority; two-thirds for amendments. All decisions of Councils are subject to acknowledgment by the Board of Trustees before implementation.

12. AMENDMENT POLICY

Amendments to these Bylaws require approval by two-thirds of the Board of Trustees. Any amendment inconsistent with the Trust Deed or the Indian Trusts Act shall be void.

13. DISSOLUTION CLAUSE

In the event of dissolution, all assets of IBTC shall be transferred to another non-profit trust with similar educational and charitable objectives, in compliance with the Income-tax Act, 1961.

14. LEGAL JURISDICTION

IBTC adheres to national and international laws applicable to its registration. All disputes and matters shall be subject to the jurisdiction of Coimbatore, Tamil Nadu, India.

15. GOVERNANCE & OPERATIONAL POLICY MANUAL (For Internal Use)

• The IBTC Governance & Operational Policy Manual, issued under the authority of the Board of Trustees, shall serve as the internal procedural handbook for implementing the objectives and Bylaws of the Trust.
• The Manual shall define detailed protocols for:
  • Program and project approvals
  • Communication, branding, and public representation standards
  • Data privacy, protection, and digital compliance
  • Conflict resolution and grievance redressal mechanisms
  • Memoranda of Understanding (MoUs), partnerships, and collaboration guidelines
  • Standards for event management, certification, publication, and record-keeping
• The Manual may be revised periodically by the Core Council, subject to approval by the Board of Trustees, and shall remain consistent with the Trust Deed and Bylaws.
• The Manual is an internal governance document, not a public legal instrument, and forms part of the official IBTC Governance Framework – 2025 Edition.

All Rights Reserved © International Board of Trainers and Coaches (IBTC)

Registered Under the Trust / Professional Council Framework

16. RATIFICATION AND ADOPTION

These Bylaws have been reviewed and adopted by the Board of Trustees in its meeting held on [01/11/2025], through a resolution passed by a two-thirds majority, under the authority of Clause 9(k) and Clause 11 of the Trust Deed. The document is filed as an annexure to the Trust Deed and forms part of the registered record of IBTC.